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 Cincinnati
 Code of Ordinances
 Title VII. GENERAL REGULATIONS
 Chapter 765. SPECIAL EVENT PERMITS

  § 765-7. Application Process.  

Latest version.

  • (a)

    The chief of police shall promptly send copies of all applications for a special event permit to the following departments, which shall review the application for compliance with CMC § 765-9(b):

    (1)

    The city manager;

    (2)

    The fire department;

    (3)

    The department of public services;

    (4)

    The department of transportation and engineering;

    (5)

    The law department; and

    (6)

    In the chief of police's discretion, any other department, board, division, or employee of the city that may need to provide information, resources, or services to the requested special event.

    (b)

    If any of the departments reviewing the application have any information that the proposed special event does not meet the standards set forth in CMC § 765-9(b), the department must submit written objections to the chief of police within thirty (30) calendar days of receiving the application or the chief of police may presume that there are no departmental objections.

    (c)

    Within thirty (30) calendar days of receipt of the application, the chief of police shall review the sponsor's security plan, including provisions made for private security personnel and for handling emergencies, and shall determine whether the sponsor has planned for and provided sufficient personnel and equipment to protect public safety at the event or whether the city will need to provide additional city police and traffic control equipment. The determination of the need for additional city police services shall be based on the expected pedestrian and vehicular traffic and congestion, considering the following factors:

    (1)

    Estimated attendance;

    (2)

    Density of area;

    (3)

    Size of area;

    (4)

    Number of street closures; and

    (5)

    Affected intersections.

    If the chief of police determines that the special event will require a detail of police officers, then he or she shall calculate the estimated hourly cost for the personnel required for the event, and shall charge the sponsor for such services; provided that, the charge to the sponsor shall exclude any personnel hours related to any anticipated or actual crowd reaction to the identity of the sponsoring organization.

    (d)

    If the chief of police determines that the special event will require special city services, then the city manager or his or her designee shall calculate the estimated cost for the special city services required for the event, and shall charge the sponsor for such services. For purposes of this chapter, "special city services" shall mean any of the following: a detail of police officers; a detail of fire department or emergency medical personnel; parking meter closures; street closures; provision of barricades, garbage cans, stages, or special parking restriction signs; or special electrical services.

    (e)

    The sponsor shall, at the sponsor's option, either prepay or post a bond to cover the total amount of the required chargeable city services that has been estimated by the chief of police pursuant to subsections (c) and (d) of this section, prior to issuance of a special event permit. Within thirty (30) calendar days after the end of the event, the chief of police shall calculate the actual city costs owed under this section, obtain such costs from the bond if a bond was provided, remit any overpayment if prepayment was made, and shall provide to the sponsor an itemized statement of such costs and, if applicable, a bill for any unpaid costs.

    (f)

    The city manager shall inform a sponsor for a special event permit whether the application is approved or denied within thirty (30) calendar days after the application and any amendments are received by the chief of police. If the chief of police fails to act within thirty (30) calendar days after the date upon which the application and any amendments were received by the chief of police, the application shall be approved and the permit deemed granted in conformance with the application. This subsection shall not apply to an application submitted less than sixty (60) calendar days prior to the event.

(Ordained by Ord. No. 449-2012, § 1, eff. Dec. 28, 2012; Emer. Ord. No. 058-2013, § 11, eff. March 6, 2013)