§ 321-87. Contract; Direct Award.

A contract may be awarded for supplies, services or construction without competition when the city purchasing agent determines in writing that the contractor is the only suitable or acceptable contractor to provide the supplies, services or construction and that it is in the best interest of the city to award the contract to that contractor. A direct award may be an appropriate procedure to procure supplies, equipment, or services for trial use or testing.

The determination of direct award procurement shall be made in writing by the city purchasing agent and shall include the basis therefor and the duration of its effectiveness. In cases of reasonable doubt, competition shall be solicited. Any request to the city purchasing agent that a procurement be restricted to one contractor shall be accompanied by an explanation as to why no other will be suitable or acceptable to meet the need. The city purchasing agent may conduct negotiations, as appropriate, for price, delivery and terms.

The city purchasing agent shall maintain a record of direct award procurements in excess of $5,000, including the contractor's name, the amount and type of each contract, a listing of the supplies, services, or construction procured under each contract and the identification number of the contract.

(Ordained by Ord. No. 426-1992, eff. Oct. 23, 1992; Emer. Ord. No. 376-2015, § 2, eff. Jan. 1, 2016)