§ 319-7. Adjustments to Interest Accrual Date.

(a)

If an invoice is not complete and responsive, the interest accrual date shall be adjusted to reflect the delay between the invoice date and the point in time when the invoice is rendered complete and responsive as determined by the expending authority or the finance department.

(b)

If an invoice is not complete and responsive the expending authority or the finance department shall notify the contractor in writing or by documented phone call, facsimile transmission, or e-mail within fifteen (15) days after the invoice date. The contractor shall in that event be required, at its option, to demonstrate in writing or by documented phone call, facsimile transmission, or e-mail, to the expending authority that the originally submitted invoice has become complete and responsive, or to resubmit a new complete and responsive invoice, unless the contractor disputes the city's characterization of the original invoice as not complete and responsive, in which case the dispute shall be resolved as set out in Section 319-11(a).

(c)

If the contractor is not notified within the time specified above, the interest accrual date will be adjusted as follows:

the thirty (30) day period for payment shall run from the original invoice date to the city's notification date at which time it shall be tolled until such time as a new invoice is received or accepted by the city after which the period for payment shall recommence until the date of payment.

(d)

The interest accrual date for rendering of interest to the contractor shall be extended and adjusted in the following cases:

(1)

When the invoice is not complete and responsive, the interest accrual date shall be extended by the number of days elapsed between the original invoice date and the date that the contractor, based on its election of remedies:

(i)

Demonstrates to the expending authority that the invoice has become complete and responsive, or

(ii)

Resubmits the complete and responsive invoice to the expending authority.

(Ordained by Ord. No. 297-2002, eff. Sept. 18, 2002)