§ 319-1-C. Complete and Responsive Invoice.

"Complete and responsive invoice" means an invoice that:

(a)

Complies with any and all applicable requirements of the city's Charter, ordinances, regulations, executive orders or fiscal rules (including, but not limited to the prevailing wage ordinance), or any other applicable city, state or federal law;

(b)

Reflects the goods and/or services provided by the contractor to the agency or department scheduled to receive them;

(c)

Reflects goods and/or services that comply with contract or project specifications and are satisfactory;

(d)

Reflects goods and/or services that have successfully met requirements for any extended testing, setup, assembly and/or acceptance period;

(e)

Clearly states an invoice date, a unique invoice number and, if applicable, any city generated purchase order or contract number related to the transaction for which the invoice is being generated;

(f)

Reflects prices on the invoice that are reasonable or just and in accordance with the order or bid;

(g)

Is submitted by a contractor that has provided to the director of finance or designee an accurate taxpayer identification number and all other information necessary to identify the recipient of the city payment to the U S Internal Revenue Service or other taxing authority;

(h)

Is submitted in substantial compliance with the city's billing or invoicing instructions, including but not limited to instruction as to provision or delivery of the invoice to the proper city official or agency;

(i)

Reflects that, if applicable, the contractor has complied with all pertinent requirements of and/or special conditions and other terms or conditions of the contract at issue;

(j)

Is otherwise complete and free of errors;

(k)

Reflects that no unresolved disputes exist between the contractor and the city with respect to the subject matter of the invoice.

(Ordained by Ord. No. 297-2002, eff. Sept. 18, 2002)